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Field Guide · 14 of 17
Renting radios
Book handheld radios for an event weekend, pick your accessories, have them shipped or ready for pickup, and track them on a shareable live map.
If your event needs radios but not everyone has RALLIER Talk on their phone, you can rent physical handhelds for the weekend. You don't need RALLIER Talk to rent — the radios work as their own devices, set up and ready to go.
On the web
Booking runs through a short wizard from Request radios. First you give your reservation a name and pick your dates — both the start and end day count, so book for the whole span you'll actually have the radios in hand. Next you choose your equipment: pick how many radios of each type you need and add any accessories that go with them. Last is a review step before you submit, where you confirm everything before it's booked.
You choose how the radios reach you — local pickup or shipping to an address, with a contact name and phone number for whoever's actually receiving them. Availability is checked live against your dates as you build the order, so you know before you submit whether what you want is actually free for that weekend.
Once your reservation exists, its detail page is where you manage it. You can give each radio a name — what shows up "on air" when it transmits — which matters when you've got a dozen identical handhelds and need to know which one is which over the air. Channels are already set up for you; if you run a club, you can link the reservation to your group so its members show up as people you can add to those channels. A shareable map link on the reservation page works for anyone you send it to, no account needed — open it and see where every rented radio currently is for the weekend, which is built for handing off to a friend, a co-organizer, or anyone tracking the event who shouldn't need to sign in to anything. That link only shows live positions while the rental is active.
When the weekend's over, the reservation page tracks the return, including a tracking number if you're shipping the radios back rather than dropping them off.
In the RALLIER Talk app
The rented radios are dedicated hardware — they don't need the RALLIER Talk app, and whoever's holding one just uses the device itself. If some of your crew already have RALLIER Talk on their phones, you can add them to the same channels as your rented radios from the reservation's channel settings, so app users and handset users end up talking on one shared channel instead of two separate systems for the same event.
The shareable map link works the same whether the person opening it has the RALLIER Talk app, the RALLIER Hub app, or just a browser — it's a plain web page built for anyone with the link, not a feature of either app.
Tips
- Book as soon as you know your dates — the wizard checks live availability, so waiting only narrows what's actually left for your weekend.
- Name your radios something obvious the moment they arrive — "Gate 1," "Sweep," a person's name — before the group chat starts asking which handheld is which.
- Send the shareable map link to anyone coordinating the event who doesn't need a RALLIER account, not just people already on the platform.
- Link your reservation to your group if you want members with RALLIER Talk to share channels with the rented radios instead of running two separate ways to talk.
- Read RALLIER Talk if your crew already has phones on the network — renting radios and running Talk are two different tools that can work side by side at the same event.